Detailed guidelines for submitting online Steward or Technical Delegate Reports may be found here: Steward/TD Report Submission Guidelines

Competition management is responsible for adding the officials to the event through the Officials List Tile on their Competition Dashboard. This tool verifies the eligibility of each official. If the show is not appearing on your Report Dashboard, it is likely that the manager has not entered in this information. To be added to the officiating history, contact competition management and request they add you through the Officials List tile on the Competition Dashboard.

Please note if the Competition Report has already been submitted, management will no longer be able to add officials. 

Within 14 days of the last day of the competition.

The following reports must be submitted to USEF within 24 hours of the incident:

• Human and Equine serious injuries
• Human and Equine fatalities
• Equine Collapse
• Apparent concussion or possible head injury

Example: If a concussion/serious injury/fatality/collapse occurs at 9:00am, the report is due no later than 9:00am the next day.

In the case of: Human and Equine serious injuries, Human and Equine fatalities, Equine Collapses, the Federation must be notified via phone as soon as possible. 

For the purposes of reporting, USEF defines a serious injury as any injury or illness that is potentially life threatening or may result in extended hospitalization. When in doubt, treat the incident as serious with regards to the reporting process.

• During business hours, call the USEF main phone number and state you have an accident/injury to report: (859) 810-8733
  • Business hours are Monday-Friday, 8:30AM-5:00PM Eastern Time
• After business hours and on weekends: call the USEF hotline number (859) 312-5186 NOTE: This number is not serviced during normal business hours. 

Please refer to our guidelines document here: Online Submission of Accident Report Guidelines

Human Accident/Injury Report supplemental document requirements:

• Entry blank
• State waiver and release of liability 
  • This is traditionally included as part of the entry blank for most software (typically 2 pages). For some shows, the waiver may not be printed with entry blank and will need to be printed separately. 
• Medic Report Form 

Equine Accident/Illness Report supplemental document requirements:

• Entry blank
• Vet Report Form

Competition Management should disclose to the Qualified Medical Personnel (QMP) in advance of the event, the reporting requirements regarding Accidents/Injuries that occur at USEF competitions. If you experience a situation where the QMP will not provide you with a copy of the required information, please reach out to us and we will work to assist you in obtaining the required information. 

Loose dogs at competitions pose a health and safety risk to both horse and human attendees. Stewards and Techincal Delegates should issue warning cards to owners failing to comply with the requirements of GR1301.6. 

No, minors cannot drive scooters (stand on or ridden) or golfcarts, regardless of if they are powered by gas or battery. Small, battery powered, stand-up scooters are not permitted.

Minors who do not have a valid driver’s license which allows them to operate a motorized vehicle in the state in which they reside will not be permitted to operate a motorized vehicle of any kind, including, but not limited to, golf carts, motorcycles, scooters, or farm utility vehicles, on the competition grounds of licensed competitions. 

The full rule can be referenced at GR1301.7

Please feel free to reach out to us if you have any questions about reporting requirements, information required or general questions. We are here to help!

Rachel Hurst
(859) 225-6980, [email protected]
Steward/TD Reporting

Julia Brozek
(859) 225-6978, [email protected]
Accident/Injury Reporting