Familiarize yourself with the passport, the horse identification booklet (if you can't find this, you can go get the information from the FEI web site), and the passport directions provided. Make certain that these documents are then given to the veterinarian for use in completing the passport. The cover page of the passport has the horse's name, passport number, and the issue and expiration dates. This passport will remain with the horse for the remainder of its life but must be revalidated every four years. The next area to review is the Details of Ownership section. The owner is responsible for filling out a portion of the Details of Ownership page; this is explained in the directions.
Next, a licensed equine veterinarian must examine the horse and document their findings in the passport itself. At this point, it is imperative that all material sent with the passport be read carefully - especially by the veterinarian, but also by the owner. Passports are often returned for corrections because the directions were not followed completely and correctly. On the last page of the directions, there is a sample diagram sheet that the veterinarian can use to practice before permanently marking anything in the passport.
When the veterinarian has completed the diagram and description pages, they must document that the horse has had its primary series of influenza vaccinations. The primary series consists of two influenza vaccinations using the same method of administration (IM or IN) given between 21 to 92 days apart. A booster vaccination must be administered within every SIX MONTHS following the primary series. The booster can be intramuscular or intranasal. This information must be entered in the passport on the influenza pages: date of administration, place, country, name of vaccine, batch number, vet stamp and signature. All details must be recorded in order for the vaccination(s) to be considered valid. Only the veterinarian who administers the vaccine to the horse may record the inoculation in the passport. Transferring vaccines on behalf of another veterinarian is not acceptable. Make sure the veterinarian signs and stamps the passport in the appropriate places (see directions sent with new passports for examples).
When the passport has been completed, it must be returned to USEF for review and validation. Please note that upon processing at USEF, passports are shipped to the owner at the address listed in the passport.